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Sunday December 16, 2018

Private Letter Ruling

IRS Approves Foundation's Scholarships

GiftLaw Note:
A private foundation ("Foundation") requested advance approval of its scholarship procedures. Foundation, a tax-exempt organization, plans to award scholarships based on academic achievement, extracurricular involvement in the community and financial need. The number of scholarships will vary from year to year, as approved by Foundation's Board of Directors. The scholarships will be available to students pursuing an undergraduate degree or students enrolled in a participating trade or certificate program. Scholarship recipients will be chosen through an open competition. The recipients will be selected on an objective and non-discriminatory basis. The scholarship recipients will be selected by a committee comprised of the Board of Directors. Relatives of the selection committee, as well as Foundation's officers, directors and substantial contributors will not be eligible for awards. Scholarship recipients will be required to submit progress reports to the Board of Directors to prevent the funds from being diverted from their intended purpose.

Expenditures from private foundations to individuals for travel, study or other similar purposes are generally taxable expenditures. However, Sec. 4945(g) provides an exception for grants that meet certain requirements. The award must be made on an objective, nondiscriminatory basis; it must receive advance approval from the IRS; it must be a scholarship or fellowship grant subject to Sec. 117(a); and it must be used for study at an educational organization described in Sec. 170(b)(1)(A)(ii). Here, the Service determined that Foundation's procedures for awarding scholarships meet the requirements of Sec. 4945(g). As such, the scholarship awards will not be considered taxable expenditures.
PLR 201834014 IRS Approves Foundation's Scholarships

Dear * * *:

You asked for advance approval of your scholarship grant procedures under Internal Revenue Code Section 4945(g). This approval is required because you are a private foundation that is exempt from federal income tax. You requested approval of your scholarship program to fund the education of certain qualifying students.

Our determination


We approved your procedures for awarding scholarships. Based on the information you submitted, and assuming you will conduct your program as proposed, we determined that your procedures for awarding scholarships meet the requirements of Code Section 4945(g)(1). As a result, expenditures you make under these procedures won't be taxable.

Also, awards made under these procedures are scholarship or fellowship grants and are not taxable to the recipients if they use them for qualified tuition and related expenses (subject to the limitations provide in Code Section 117(b)).

Description of your request


Your letter indicates you will provide educational scholarships to undergraduate students.

You will provide no more than X scholarships per academic year, in the amount of b dollars, to students pursuing an undergraduate degree or participating in a trade/certificate program. The number of scholarships awarded each year will be voted on and approved by the Board of Directors. Applicants will be selected through an open competition and on an objective and non-discriminatory basis.

The scholarship program will be advertised and publicized by your Board of Directors. The advertisements will include information on the program and any limitations or requirements, information on the application process, names of the award recipients, and you as the granting organization of the scholarship.

Your board will maintain adequate records and case histories of each supplicant, including names, addresses, applications, and any relationship the applicant has to members, officers, trustees, or donors of funds you receive.

The scholarship application consists of the following:
  • Name, address, phone number, and email address;
  • Cumulative grade point average along with transcript;
  • Name and address of High School attended;
  • List of any academic honors, awards and membership activities while in High School;
  • List of hobbies, outside interests, extracurricular activities and school related volunteer activities;
  • List of non-school sponsored volunteer activities in the community;
  • List of college planning to attend;
  • List of family gross annual income;
  • Name, address, phone number of parents or legal guardian; and
  • Three references
The selection committee consists of the Board of Directors. No relatives of members of the selection committee, officers, or substantial contributors are eligible to apply for the scholarship.

The criteria used by the selection committee in determining eligibility and choosing a recipient consists of:
  • Applicant must be US citizen and have a high school diploma or GED;
  • Applicant must have and maintain a grade point average of Y based on a 4.0 scale;
  • Applicant must be pursuing an undergraduate degree, or a trade/certificate program, at an accredited college or university in the United States;
  • Applicant must provide transcripts, test scores, and their most recent resume;
  • Applicant must demonstrate financial need;
  • Applicant may provide letters of recommendation;
  • Applicant cannot be a disqualified individual; and
  • Applicant must complete a scholarship application.
Award recipients will be expected to deliver a progress report to your Board to ensure that the funds were used for their intended purpose and that the grantees are still in good standing.

You represent that your Board will take all reasonable and appropriate steps to recover any misused funds while ensuring that other funds held by the recipient are used for their intended purpose. The Board of Directors will withhold all further payments to the recipient until it obtains assurance from the recipient that no misuse of funds will occur in the future and that the recipient will take precautions to prevent future diversions.

Basis for our determination


The law imposes certain excise taxes on the taxable expenditures of private foundations (Code Section 4945). A taxable expenditure is any amount a private foundation pays as a grant to an individual for travel, study, or other similar purposes. However, a grant that meets all of the following requirements of Code Section 4945(g) is not a taxable expenditure.
  • The foundation awards the grant on an objective and nondiscriminatory basis.
  • The IRS approves in advance the procedure for awarding the grant.
  • The grant is a scholarship or fellowship subject to the provisions of Code Section 117(a).
  • The grant is to be used for study at an educational organization described in Code Section 170(b)(1)(A)(ii).

Other conditions that apply to this determination


This determination only covers the grant program described above. This approval will apply to succeeding grant programs only if their standards and procedures don't differ significantly from those described in your original request.
  • This determination applies only to you. It may not be cited as a precedent.
  • You cannot rely on the conclusions in this letter if the facts you provided have changed substantially. You must report any significant changes to your program to the Cincinnati Office of Exempt Organizations at:
    Internal Revenue Service
    Exempt Organizations Determinations
    P.O. Box 2508
    Cincinnati, OH 45201
  • You cannot award grants to your creators, officers, directors, trustees, foundation managers, or members of selection committees or their relatives.
  • All funds distributed to individuals must be made on a charitable basis and further the purposes of your organization. You cannot award grants for a purpose that is inconsistent with Code Section 170(c)(2)(B).
  • You should keep adequate records and case histories so that you can substantiate your grant distributions with the IRS if necessary.
We've sent a copy of this letter to your representative as indicated in your power of attorney.

Please keep a copy of this letter in your records.

If you have questions, please contact the person listed at the top of this letter.

Sincerely,

Stephen A. Martin
Director, Exempt Organizations
Rulings and Agreements

Published August 31, 2018
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